Since you’ve come across this post, you’re probably looking for a better job. Not only are you waiting for advertisements from employers, but you’re also being proactive and going out on your own. For people like you – ambitious and acting out of the box, I’ve prepared today’s post. Below you’ll find ready-made examples of spontaneous application emails for unadvertised jobs for people with and without experience, as well as some useful tips.
So if you’re not afraid to speak to potential employers first, I invite you to read on. 🙂
How to email an employer about a job? Examples of spontaneous application emails
In order not to waste your time, I will get straight to the point. Below you will find two examples of spontaneous application emails for an unadvertised job. I’ve prepared one version for a person with experience and one without, so you can choose the right option for you. You can also use selected snippets from both versions and combine them.
Tailor the emails to your needs. Describe your experience, strengths, and achievements, then incorporate them into the content of the emails below.
Example 1. Spontaneous application email for a person with no experience
Dear Mr/Mrs X,
My name is (name and surname). I am looking for a job as a specialist in the position of (position). I have taken the liberty of writing to you because I am very interested in taking up a job at (company name). I have been following your activities at (X) for a long time and would like to develop in that direction. I cherish the values of the company and I am convinced that I would fit perfectly into your team.
I am an ambitious, hardworking and conscientious person. I don’t have experience in a position (X), but I have been interested in (X) for years and I am trying to gain knowledge on my own. I have completed course (X) and participated in training (X). I would be very happy to start my adventure in the industry (X) at your company. I would feel obliged to meet your expectations and repay you for the opportunity given to me.
I am enclosing my application documents. I hope to have the opportunity to better introduce myself to you at a possible recruitment meeting. I would also like to mention that I am open to internship proposals.
Best regards
(name and surname),
telephone no:
email:
Example 2. Spontaneous application email for a person with experience
Dear Mr/Mrs X,
My name is (name and surname) and I am looking for new professional challenges and a job where I can face interesting and creative projects. I have been working in the position (X) for (X) years. I know that company (X) is committed to professional development and broadening the competencies of its employees, which is why I have taken the liberty of applying to join your team.
I can boast of the tangible results of my work. My achievements to date include:
– increasing sales in the online store by (X)%,
– winning (X) customers for a store,
– creating an award-winning application (X).
[INSERT YOUR EXAMPLES]
I am sure that I could bring a lot of fresh ideas and useful solutions to your company. I would be happy to present my skills at a possible recruitment meeting. I would be grateful for your feedback.
Best regards
(name and surname)
telephone no:
email:
What to include in a spontaneous application email? 7 crucial elements
If you want to write an email to an employer by yourself and not use ready-made examples, I have some tips for you. Below I have included a list of elements to include in your application email:
1. Specific title
The title itself should indicate to the recipient what the email is about. If you don’t include specific information in the title of an email, it will probably end up in the bin. Recruiters and entrepreneurs are busy people and do not have time to guess what you want. Below are two sample email titles that provide the recipient with specific information:
- John Smith – graphic designer with 12 years’ experience. Application
- Jane Smith, hairdresser, winner of the “Golden Scissors” award – Application
In the title, it is a good idea to introduce yourself by name and include the name of your profession. This way, the recipient will immediately know who they are dealing with. In addition, it is also a good idea to include information that will interest the recipient in some way and allow you to stand out. For example, you could brag about your experience or your greatest achievement. There is a good chance that this will draw the potential employer’s interest from the outset.
2. Appropriate salutations and polite phrases
Job-related emails are formal emails. It is worth taking care to show the recipient the respect he or she deserves, by using the right polite phrase. The introduction of a spontaneous job application email should contain salutations such as:
- Dear Sir [Name], Dear Madam [Name], in case we know who the recipient is,
- Dear Sir/Madam or Dear Sir or Madam – when we do not know the name of the recipient.
It is inadvisable to start an email with the words “Hello” or “Hi”, as this implies the inferiority of the recipient and the superiority of the sender. “Good morning” is acceptable, but if you are dealing with a company where there is official communication, it is better to stay with “Dear Sir/Madam X” or “Dear Sir or Madam”.
When it comes to phrases at the end of an email, words like: “Kind regards” or “Best regards” will be perfect.
3. Purpose of the email
In a spontaneous job application email, you should specifically describe the purpose for which you are contacting the company. As I mentioned earlier, the title and also the beginning of the email should make it clear to the recipient that you are applying for a specific position.
4. Explanation of why you are applying to this particular company
When you email an employer about a job, it is a good idea to write a few complimentary words about the company (sensitively and without exaggeration, of course). Before writing your email, it is a good idea to get to know the company’s mission and values and refer to them in your message. This will be a sign to the potential employer that you are indeed following the company’s activities and that you have made the effort to find out something about it.
5. Concise presentation of your competence and experience
In the body of the spontaneous application email, you should briefly outline your experience to date and mention your most important achievements. Do not list everything you have accomplished, but select a few of the most relevant facts. Those that will be attractive from the employer’s point of view and will indicate the concrete benefits that the company can gain by hiring you.
6. Information about attachments
It’s also a good idea to inform the addressee of any attachments. This will ensure that nothing is overlooked.
7. Contact details
Finally, I suggest including contact details under the signature. This subconsciously prompts recipients to get in touch.
Should I attach a cover letter in a spontaneous application email?
Applicants often wonder whether to include a cover letter in their email in parallel with their CV. Opinions on this are divided – some think it is unnecessary, while others say that a cover letter significantly increases the chance of employment.
It all depends on the individual employer. If you are applying for a specific offer, where the employer or recruiter makes it clear that they only want a CV from candidates – the case is clear. However, in the case where we send an email about a job without an advertisement, it is appropriate to include a cover letter. After all, not everything can be included in a CV, and a good cover letter is a chance to present all your achievements and details of your career path. In addition, it is an opportunity to show a more ‘human’ side to the recruiters and prove your conscientiousness and commitment.
How not to email an employer about a job? 5 most common mistakes in application emails
In the paragraph above, I described what to include in a spontaneous application email for an unadvertised job. In this paragraph, in turn, I have included what not to include. There are 5 basic mistakes that candidates make when sending application emails. Before you send your message, check if you haven’t made any of them:
1. Sending an email from an unprofessional email address
Don’t send emails to employers from addresses that sound infantile or suspicious. The classics, i.e. an address with your first name and surname or the first letter of your first name and surname, will work best.
2. Spelling mistakes, typos, chaotic punctuation
Avoid misspellings so that a potential employer does not think you are chaotic and inaccurate. No one wants to hire employees who are unreliable in their duties.
3. Inappropriate email length
An email that is too short, such as: “Good morning, I’m interested in the job, I’m attaching my CV” or, on the contrary, a lengthy, boring text without specific information, discourages recruiters and employers from looking at application documents. An email containing only one or two sentences may suggest a lack of commitment. A long elaboration, on the other hand, tires the eyes and makes the recipient fed up with us right from the start. Remember to give the recipient a choice by attaching a cover letter and CV to the email. If the recruiter or employer wants to find out more about us and get a more detailed description of our career path, they will open the attachments of interest. Do not “clutter” the body of an email to an employer with your entire CV.
4. Inappropriate attachments
Before sending attachments with your application documents, make sure they are up-to-date and in the right format. CVs and cover letters are best sent in PDF. Files saved in DOCX or ODT may ‘fail’ when the recipient opens them in a different software version. Moreover, make sure that you have attached the files at all. Candidates who are preoccupied with writing an email often forget to do so.
5. Unofficial language, cajoling
A common mistake made by applicants is being too informal. Remember to use formal phrases, do not use colloquial language, and avoid humorous statements. Remain professional and give the employer the feeling that they are dealing with a serious and reliable person.
Is it worth to email an employer about a job?
No one can assure you that by sending spontaneous emails without an advert you will get your dream job. However, I am sure that by applying to different companies regularly, you will dramatically increase your chances of getting hired. Remember, however, that sending emails is often not enough to achieve your goal.
If you want to be an interesting candidate in the eyes of employers and recruiters, take care of your competencies and acquire new skills. Invest in your development, take part in workshops or trainings, and try to get certified. If you don’t have any experience, don’t be afraid to do pro bono and ‘portfolio’ projects for a while. Although you won’t get paid for it at first, over time you will be able to show off your achievements and wealth of experience.
I hope you have found my spontaneous email examples for unadvertised jobs helpful.
I wish you find the job of your dreams!
